SELLING ON GEHT MARKETPLACE

Reach qualified global buyers and boost your profit margins by listing on GEHT Marketplace – the trusted B2B platform for optoelectronics and automation components and systems.

How to start selling on GEHT Marketplace:

1. Register as a Seller
   Create your seller account and complete the verification process to join our trusted supplier network.
2. List your products
   Upload your product listings with technical specifications, pricing and availability. GEHT Marketplace’s intuitive tools make setup quick and easy.
3. Secure orders with confidence
   When a buyer places an order, GEHT Marketplace’s Marketplace Safe Payment Process (secure escrow system) ensures safe transactions and timely payments.

With a product listing, you offer your products at a set price, allowing buyers to purchase immediately. Listings remain active for 3 months and can be renewed for free. You’ll receive an email reminder one week before expiration. To renew or update, go to your Seller’s Dashboard, navigate to Selling > Edit Listing > Preview Listing, make any necessary changes, and Submit. Each renewal extends the listing for another 3 months. Listings expire automatically if not renewed.

1. Create and Manage Your Product Listings

Step 1: Log in and access your Seller Dashboard
Ensure you're logged into your GEHT Marketplace account. If you’re new, complete the quick registration process, then log in to access the platform.

Step 2: Add a new Listing
Once logged in:

1. From your Dashboard, select “Add a New Listing.”
2. Complete the Add Listing form by providing the required product details, including:
• Product title and category
• Technical specifications
• Pricing and availability
• Images or technical drawings
• Compliance or certification details (if applicable)

Depending on your product type and sales strategy, additional listing fields may be available.

LISTING INFORMATION
During this process, you'll be prompted to provide the following details:

Listing title
Your listing title is critical for search visibility and helping buyers quickly understand what you offer.

Do:

• Use a clear, specific description of the product.
• Include key identifiers such as brand, model and function.
• Keep it concise yet informative.

Don’t:

• Include pricing, discounts or promotional language.

Examples of effective titles:

• IPG Laser Drilling Cell, 1 kW
• Newport Integrity 1 VCS 3.4 mm Skin Table System
• Fujikura 70S Fusion Splicer

Following these best practices ensures your listings appear professional and are easily found by relevant buyers.

Listing Category
Accurate categorisation is essential for helping potential buyers discover your product.

• Choose the most relevant category from the Listing category dropdown menu when creating your listing.
• Proper classification improves search visibility, buyer targeting and overall sales performance.

Can’t find a suitable category?
Contact our support team. We’ll create a custom category that aligns with your product specifications.

By aligning your product with the right category, you enhance your reach across GEHT Marketplace’s specialised buyer network.

End-Use Certificate (EUC)
If you have a protocol to verify the end-use and end-user for international transactions, please select "Yes" in the listing form. If not, select "No."

The End-Use Certificate (EUC) confirms that the buyer is the final recipient of the goods and will use them as stated.

Upon order confirmation:

• If the buyer pays via invoice, you will receive a Pro Forma Invoice containing full buyer contact information.
• If the buyer pays by credit card, you’ll receive a Payment & Order Summary, which also includes buyer contact details.

If an EUC is required for the transaction:

1. Email the EUC to the buyer for completion.
2. The buyer must return the signed EUC before shipment.

This process helps ensure regulatory alignment and secure international trade.

PRODUCT INFORMATION

Product name
Enter the exact product name as specified by the original manufacturer.

• This ensures accuracy and consistency across search results.
• Avoid using internal codes, abbreviations or marketing variations.

Using the correct product name enhances discoverability and builds trust with buyers.

Product description
Write a clear and detailed description of your product to help buyers fully understand its features and benefits.

• Highlight key specifications, functions and typical applications.
• Include relevant details such as materials, compatibility, certifications or usage scenarios.
• Avoid promotional language – focus on factual, buyer-relevant information.

A well-written description supports informed decisions and reduces buyer inquiries or returns.

Year manufactured (for used products)
If the product is not new, please indicate the year it was manufactured.

• This helps buyers assess the product’s condition, expected lifespan, and suitability.
• Enter the full calendar year (e.g., 2021).

Providing this detail builds transparency and trust in used equipment listings.

Condition description (for used products)
To maintain marketplace integrity and comply with our Terms of Use, it's essential to provide an accurate description of your product’s condition.

Please categorise your product using one of the following standard condition labels:

Manufacturer
Choose the manufacturer from the drop-down menu provided.

• If the manufacturer is not listed, select “Other” and manually enter the name exactly as registered.
• This ensures proper categorization and improves search accuracy for buyers familiar with specific brands.

Accurate manufacturer details help maintain platform integrity and buyer confidence.

Minimum order quantity (MOQ)
Indicate the minimum quantity a buyer must purchase for this product. This helps set clear expectations and aligns with your production or packaging requirements. Setting an appropriate MOQ ensures order efficiency and streamlines buyer communication.

Product images
You can upload up to 4 product images in the Product Information section.
To upload:

• Click “Drop image(s) here or click to upload, 1. image: This is visible on search results ” to select files from your device,
  or
• Drag and drop images directly into the upload area.

Key guidelines:

• The first image will appear as the main display in search results.
• Use clear, high-resolution images that show the product accurately.

Recommended image specifications:

• Background: White or neutral (preferred for clarity)
• Maximum file size: 0.5 MB per image
• Accepted formats: JPEG or PNG
• Avoid overlays, watermarks or promotional text

High-quality, professional visuals increase visibility and trust with potential buyers.

Product spec sheet
An up-to-date product specification sheet is a critical component of every product listing. It provides essential technical information and supports accurate buyer evaluation – helping to prevent misunderstandings and ensure smooth transactions.

To upload your spec sheet:

• Click “Drop spec sheet here or click to upload”,
  or
• Drag and drop your PDF directly into the designated upload field.

Important:

• Only PDF format is accepted.
• Ensure the document reflects the most current technical specifications and product version.

Reminder on product images:

• Max file size: 0.5 MB per file.

Uploading a complete and current spec sheet is not just a best practice – it’s essential for selling professionally and avoiding post-sale issues.

Optional: Youtube video
You have the option to add a YouTube link showcasing your product in action.

• This can include demonstration videos, installation guides or application footage.
• Simply paste the YouTube video URL into the designated field when creating or editing your listing.

Adding video content helps increase engagement, clarify product functionality, and build buyer confidence.

PRODUCT CONFIGURATIONS AND PRICES

Product number and Product type
Under “Product configurations and prices” topic, enter the part number (if available, optional) as defined by the original manufacturer, and product type (mandatory information).

• The Product number (optional information) is assigned by the manufacturer. This unique identifier helps ensure product traceability, supports accurate search results and prevents confusion between similar configurations. If no part number exists, you may leave this field blank and use the Produtct type as reference where applicable.
• The Product type (mandatory information) describes a specific variant of a product by highlighting its main features or characteristics. It helps customers identify available versions and select the right configuration that best fits their technical or operational needs.

Providing precise Product number and Product type description enhances credibility and reduces buyer uncertainty.

Listing price
A fixed-price listing allows you to offer your product at a set price, enabling immediate purchase by buyers without negotiation.

Pricing your product:

• The minimum listing price is €50 or $50, depending on your selected currency.
• If the unit price of a product is below €50 or $50, it can still be listed as long as the total value (unit price × Minimum Order Quantity [MOQ]) exceeds €50 or $50. This ensures that all transactions meet the platform’s minimum value threshold while allowing flexibility for bulk-listed items.
• Buyers will pay in the same currency as the listing – ensure consistent pricing across all your products.

Service fee:

• GEHT Marketplace charges a platform service fee only when a sale occurs. There are no fees for listing.
• The service fee rate depends on the product type:
• ○ Service fee for new products: 10% on sales up to €25,000 or $25,000. For amounts over €25,000 or $25,000, the service fee is reduced to 5%.
• ○ Service fee for second-hand products: 5% regardless of sale value.

The Service fee is automatically deducted from the sale price upon transaction completion.

Net sum (Seller-only view):

• The net sum (i.e., your earnings after the 10% of 5% fee) is visible only to you as the seller.
• The listing price (before fees) is what the buyer sees on the GEHT Marketplace product listing.

Example:

• You list a product at $1,000.
• A 10% platform fee ($100) is applied.
• Your net earnings: $900.

Set your prices accordingly to ensure profitability while staying competitive.

Tax Considerations:

• In regions like the U.S. and Canada, any applicable sales tax must be included in your listed price.
• You are responsible for assessing and reporting VAT or sales tax in accordance with your local regulations.

Set your pricing to reflect total cost transparency while remaining competitive.

Product configurations
A configuration allows you to create variations of a product under a single product listing.

To add a configuration:

1. Under “Product configuration and price” topic, click “+” symbol.
2. The system will preload the original listing details.
3. Adjust the relevant fields to reflect the new variant.

You can add up to 20 configurations per product listing.

Use configurations to streamline listings and offer buyers multiple options in one view, especially when the variations share the same core attributes.

Example:
Base Product: CO2 Laser Tube – 600 mm, 28 W

• Configuration 1: CO2 Laser Tube – 1100 mm, 70 W
• Configuration 2: CO2 Laser Tube – 1250 mm, 90 W

Note: If a configuration aligns more closely with a different product category than the main product, it's better to create a separate product listing for it.

VAT% for domestic sales
When listing products for domestic sales, include the applicable VAT percentage based on your country’s regulations.

• This ensures tax transparency for buyers and compliance for you.
• Enter the correct VAT rate during the listing process in the designated field.

Make sure to stay updated on your local VAT rules, as you are responsible for accurate tax reporting and invoicing.

Product discount % (optional)
Set a percentage-based discount that applies when the total product value reaches a minimum order value. This is useful for encouraging bulk or multi-unit purchases.

Example:
You set a 10% discount for orders over $500. If your product is priced at $180 per unit, the discount activates when a buyer orders 3 or more units ($180 × 3 = $540). The buyer then receives a $54 discount, paying $486 in total.

SHIPPING INFORMATION

Length of handling process (days)
In this section, please indicate the length of handling process required. Length of handling process time refers to the number of days you, as the seller, require preparing and dispatch the product. This lets buyers estimate the product(s) available for shipment. Remember, this duration does not account for the time the delivery service will take to get the product to the buyer.

Product weight and dimensions
Enter the weight (in kilograms) and dimensions (in centimetres) of your product.

• Accurate measurements help buyers estimate shipping costs and logistics requirements.
• Include packaging if it significantly affects size or weight.

Clear product specs ensure smoother transactions and fewer delivery issues.

Delivery terms
Specify the applicable delivery terms for your product. Common Incoterms such as EXW (Ex Works), FOB (Free on Board), and DDP (Delivered Duty Paid) help define the responsibilities for shipping, insurance and customs. These terms ensure clarity between buyer and seller on how goods are transported and handed over.

Shipping package includes
List all items that will be included in the shipment. This may cover the main product, cables, manuals, certificates or packaging materials. Providing a detailed list helps set clear expectations and ensures transparency for the buyer.

ADD ACCESSORY

You can enhance your product listing by including compatible accessories that complement your main product.

To add an accessory:

• Click the “Add Accessory” button.
• Complete the fields with relevant details for each item.

Example:
Main Product: Cutting Laser 300 W

• Accessory 1: Vacuum Table
• Accessory 2: Exhaust System
• Accessory 3: Rotary Attachment

You can also add configurations to each accessory by using the configuration option within each accessory entry.

Adding accessories and their variations enhances buyer experience and increases your sales opportunities.

SAVE DRAFT

You can save your listing as a draft at any time and return to complete or publish it later.

• Drafts are stored under Dashboard > Selling > Your Listings.
• This allows you to prepare listings in stages, ensuring accuracy before going live.

Saving drafts is ideal for multi-step entries or when awaiting final product data or approvals.

PREVIEW LISTING

Click the “Preview Listing” button to review how your product will appear to buyers based on the information you've provided.

• This preview allows you to verify product details and ensure a professional presentation.
• You’ll also see your net earnings after applicable service fees—visible only to you.

Want premium visibility?
To highlight your product, check the box “Mark this as a Featured Listing” on the Preview page.

• Featured Listings appear on the GEHT Marketplace home page – a premium position that draws increased buyer attention.

Note: Featured Listings are subject to a monthly fee. Once selected, our team will contact you to offer tailored advertisement packages (1 to 12 months) aligned with your marketing goals.

This is a strategic option to elevate your listing and reach more decision-makers.

SUBMIT YOUR LISTING

Before submitting, carefully review all the information you've entered to ensure accuracy and completeness.

• Click “Submit Your Listing” to proceed.
• If you need to make changes, click the “Edit information” button to return to the Add Listing page.

Review process:

• Your listing will undergo a manual review by the GEHT Marketplace team before going live.
• You will receive a confirmation email from postrobot@gehtmarketplace.com within 1 - 2 business days once your listing is approved and published.

Important note:

• In some cases, we may contact you if your listing is incomplete or if any information requires correction.
• We will reach out using the email address provided in your seller profile, so please ensure it is current and monitored.

After activation:

• Manage your listings via the Seller’s Dashboard:
  Home Page > Dashboard > Selling > Your Listings
• This dashboard displays all active listings and allows you to track, edit or renew them as needed.

Providing accurate, complete information will streamline the review process and get your product in front of buyers faster.

MANAGING YOUR LISTINGS

To edit, duplicate, take offline, or delete a listing:

1. Go to your Seller’s Dashboard:
   Home Page > Dashboard > Selling
2. Click on the specific listing you wish to manage.
3. Choose one of the following actions:
• Edit Listing or Take Offline Listing – Update product details or make changes, then submit the listing again for the changes to take effect.
  To take the listing offline, click Edit Listing, then save it as a draft.
• Create a Copy – Duplicate the listing to quickly create a similar one.
• Delete Listing – Permanently remove the listing from your dashboard. Once deleted, it cannot be recovered and will no longer appear on the GEHT Marketplace.

Keeping your listings up to date is crucial – it ensures accuracy, builds buyer trust, maximises visibility and significantly boosts engagement. Regular updates reflect professionalism and can directly impact your sales success on GEHT Marketplace.

2. When the Product Sells: GEHT Marketplace Safe Payment Process

When a buyer places an order through the GEHT Marketplace, our Secure Payment Process is automatically activated.

This multi-step protocol ensures:

• Customer identity verification
• Product order validation
• Delivery and logistics confirmation
• Secure payment authorisation

Payment is fully secured before the product is shipped, giving both sellers and buyers confidence in a safe, reliable transaction.

This process is designed to protect all parties and support trust in high-value B2B commerce.

Step 1: Purchase Order

Once your product is sold, the type of payment determines the document you’ll receive:

• If the buyer pays via wire transfer, GEHT Marketplace will send you a copy of buyer’s Pro Forma Invoice to your registered email address.
• If the buyer pays by credit card, you will receive a copy of Payment & Order Summary notification.

Both documents include:

• Buyer contact details
• Delivery address
• Order summary
• Unique Reference Number

Use these documents to coordinate delivery and internal financial logistics for the order.

To track and manage the order:

1. Go to Home Page > Dashboard > Selling > Order – Delivery Process
2. Locate the relevant Reference Number
3. View the delivery status and all subsequent steps in the order process

Staying aligned with these documents ensures smooth execution and accountability throughout the order lifecycle.

Step 2: Payment

The timing of the Shipment Authorisation email depends on the selected payment method:

• For wire transfers, the buyer must complete payment within this 10-day window.
• For credit card payments, the amount is transferred immediately into the escrow account upon order confirmation, and the next steps in the process typically begin right away.

This escrow-based approach ensures transaction security and protects both parties in case of a refund.

Tracking Payment Status:

• The payment due date is visible on both the Pro Forma Invoice and within your Seller's Dashboard:
  Dashboard > Selling > Order – Delivery Process > Pro Forma Invoice Payment

Once payment is received:

• The payment status will update from “Waiting” to “OK”.
• This triggers the transition to Phase 3 of the delivery process.

Staying informed through your dashboard ensures timely fulfillment and maintains buyer confidence.

Step 3: Shipment authorisation

Once GEHT International Ltd confirms receipt of the buyer’s payment, you will receive a “Shipment Authorisation” email at your registered email address. This document authorises you to proceed with delivery of the product.

The Shipment Authorisation email serves as the seller’s formal approval to begin manufacturing the product within the promised lead time. It confirms that the buyer’s payment is secured in escrow, ensuring protection for both parties. Do not begin any manufacturing or preparation until this email has been received.

Delivery Method:

• The shipment will follow the delivery method specified in your product listing.

Shipping coordination:

• If the buyer has provided a carrier account number, it will appear in the Shipment Authorisation document, and you can use it for the shipment.
• If no account information is available, GEHT Marketplace will coordinate with the buyer to arrange the shipment details and ensure smooth communication with you.

Cost responsibilities:

• Buyer covers all delivery costs, unless otherwise agreed upon.
• Seller is responsible for packaging costs and for ensuring the product is properly packed for transport.

Shipping Commitment:

• You must dispatch the product within the handling time specified in your listing.
• After shipping, promptly enter the shipment date and tracking number into your Seller’s Dashboard:
  Dashboard > Selling > Order – Delivery Process

This step ensures a secure and transparent delivery process, with full logistical support from the GEHT Marketplace team as needed.

Step 4: Payment Notice and Invoice

Once the buyer receives the product and the return period has ended, GEHT International Ltd will release the payment to the seller.

• The purchase amount, minus the applicable Service Fee and Banking Fee, will be transferred to the seller's bank account.
• Payments are processed on the 15th of the month following the end of the return period.

Tracking Payment Status:

• You can view completed transactions in your Dashboard under:
  History > Completed sales transactions
• The payment status will change from “Waiting” to “OK” once the funds are credited to your account.

At the same time, GEHT Marketplace will send a Payment Notice and Invoice to your registered email address for your records.

This process ensures secure, traceable payment handling with full transparency.